To ensure smooth planning and availability, we recommend booking 8–10 weeks ahead of your show. For larger or more complex custom builds, allowing 12–16 weeks provides sufficient time for design development, trial builds, approvals, and logistics coordination.
Exhibition Stand Builder in Grapevine for Hassle-Free Execution
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What Do We Offer for Your Grapevine Exhibition Stands?
We offer exhibition stand rentals tailored to your vision.
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Custom Exhibition Stand Rentals for Global Exhibitors in Grapevine
- In-house builds, Consistent Quality: 97% of your stand materials are produced at our regional production facility serving Grapevine. This ensures no third party dependency and delays.
- Fixed, Transparent Pricing: Get one quote for all our exhibition stand services, including production, shipping, installation, and dismantle. This eliminates post-show surprises or hidden charges.
- Pre-Show Build Validation: Each exhibition stand we build is fully assembled way ahead of the show. This allows your team to review layout accuracy, finish quality, and brand alignment before it reaches the show-floor.
- Simplified Coordination: One dedicated project manager handles the full workflow, from 3D design and paperwork to scheduling, approvals, and logistics.
- Comprehensive Project Execution: From venue compliance and exhibitor paperwork to dismantling and outbound coordination, our end-to-end service ensures your team can focus purely on engagement and ROI.
- Venue- Compliant Design: As an experienced exhibition stand design company in Grapevine, we ensure to meet U.S. venue standards, including structural limits, safety codes, accessibility requirements, and labor regulations.
- Timeline-Driven Execution: Streamlined production workflows and logistics planning allow us to meet compressed schedules while maintaining build quality and finish consistency.
Local Exhibition Stand Builder in Grapevine
Grapevine is a high-demand exhibition destination in Texas, best known for hosting major events at the Gaylord Texan Resort & Convention Center. Its proximity to DFW International Airport makes it ideal for global exhibitors attending premier events such as NRF, AACP, PestWorld, and others. Exhibiting in Grapevine often involves strict resort delivery windows, material handling coordination, and tight turnaround timelines. Our exhibition stand rentals in Grapevine ensure your stand is built, delivered, and installed on the show floor without any delays.Exhibits We've Built in Texas — Year After Year
A Virtual Tour of Our Texas Facility
Welcomemat
20x20 Exhibition Stand Rentals AT SCWA Show 2025, Fort Worth, TX
Rinsed
20x40 Exhibition Stand Rentals AT SCWA Show 2025, Fort Worth, TX
Anchor
30x30 Exhibition Stand Rentals AT ICSC Red River Show 2025, Dallas, TX
Phillips Edison
10×20 Exhibition Stand Rentals AT ICSC Red River Show 2025, Dallas, TX
Polkadot
22x40 Exhibition Booth Rentals AT Consensus Show 2024, Austin, TX
Pastisart
20x20 Exhibition Stand Rentals AT IDDBA Show 2024, Houston, TX
designed to win, built to inspire, delivered to excel.
Best Booth Awards
ExSys People’s Choice Award for Best Exhibit Design 2025
EGYM - 50×50
HFA Show
Best Modular Inline Booth - Exhibitor Magazine's Portable Modular Awards 2023
Alpine Fresh - 20X30
Global Produce & Floral Show
Best Modular Inline Booth - Exhibitor Magazine's Portable Modular Awards 2023
Red Hat - 10X20
Black Hat
Best Island Booth at The Global Produce & Floral Show 2025
IFCO Systems - 20x20
Global Produce & Floral Show
Bronze - Best Design on a Budget at Experience Design Awards 2025
Altasciences - 20x20
SOT 2025
Things to Consider While Exhibiting in Grapevine
The Gaylord Texan hosts back-to-back conferences throughout the year, so exhibit space, freight windows, and preferred setup times are often reserved well in advance.
Many Grapevine events combine expo areas with breakout sessions and networking spaces, so layouts that support demos, lead capture, and meetings perform especially well.
Grapevine offers excellent access via DFW International Airport, with convenient hotels, shuttle options, and walkable resort event spaces that simplify exhibitor logistics.
Summer heat and occasional winter weather can impact freight timing and crew movement, so build buffers into delivery schedules and on-site setup planning.
Frequently Asked Questions
Rental pricing is fixed and all-inclusive. As a reference, a 10x10 exhibition booth rental in Grapevine starts at $6,250, 20x20 booths are typically around $20,600, and 30x30 exhibition stands start from $30,800.
Yes. We take care of all required paperwork, insurance certificates, and exhibitor-appointed contractor (EAC) documentation. Where necessary, we also coordinate approved labor for installation and dismantling and guide your team on on-site work regulations.
Absolutely. Our team assists with international freight coordination, customs paperwork, and final-mile delivery planning to ensure your stand arrives on time and is fully show-ready.
Yes. We can adapt your current exhibition stand design to meet U.S. safety standards and height regulations while preserving your brand’s structure, layout, and visual identity.
Our stands are built using high-quality aluminum profiles, laminated wood panels, SEG fabric graphics, and acrylic elements — offering a balance of durability, clean aesthetics, and lightweight performance.
Yes. Our modular stand systems are designed for reuse and reconfiguration, making them suitable for future events in cities such as Las Vegas, San Francisco, Chicago, and Orlando, helping reduce rebuild costs and simplify logistics.
Yes. When required, we coordinate with certified union crews and venue-approved contractors to ensure that installation, electrical work, and rigging comply fully with local labor regulations.
